Reimbursement & Reimbursement – Cost Sharing

64 August 29, 2019

Reimbursement Reporting

  • Technology Expenses & Reimbursements – Provides a summary of expenses and reimbursements for a technology and its related patents.
  • Technology Reference #
  • Technology Title
  • Technology Status – Active, Closed, Licensed Exclusive, etc.
  • Total Expense – Sum of all expenses for the technology and related the patents related to the technology
  • Reimbursement Expense – Sum of reimbursable expenses based on the filters:
    • Yes, can be invoiced
    • Stage 2 or 3 
  • Invoiceable Expense
  • Invoiced Expense
  • Paid Expense
  • Invoiced Cost Share Expense
  • Paid Cost Share Expense
  • Invoiced License Expense
  • Paid License Expense
  • Cost Recovery Amount
  • Patent Expenses & Reimbursements
  • Patent Reference Number
  • Patent Title
  • Patent Type
  • Patent Status
  • Total Expense
  • Reimbursement Expense
  • Invoiceable Expense
  • Invoiced Expense
  • Paid Expense
  • Invoiced Cost Share Expense
  • Paid Cost Share Expense
  • Invoiced License Expense
  • Paid License Expense
  • Cost Recovery Amount
  • Technology Expenses & Reimbursements – Detail
  • Line Item Technology Reference #
  • Line Item Patent Reference #
  • Account Type
  • Account Code
  • Line Item Type
  • Line Item Ext. Invoice #
  • Line Item Ext. Invoice Date
  • Cost Sharing
  • Reimbursable?
  • Reimbursement Status –
    • Paid – Fully paid. May or may not be invoiced again depending on who paid it in full.
    • Partially Paid – Partially paid and may be either partially invoiced or fully invoiced to be marked as paid in the future
    • Unpaid – No payments against the expense
  • Line Item Amount
  • Line Item Reimb. Amount
  • Line Item All Paid Amount
  • Line Item Reimb.-Paid Variance
  • Line Item License Paid Amount
  • Line Item Cost Share Paid Amount
  • Line Item Cost Recovery Amount
  • License Line Item Invoice – Invoice numbers of invoices sent to licensees
  • Cost Share Line Item Invoice – Invoice numbers of invoices sent to co-owners
  • Line Item Historic Invoice – Manually added invoice number
  • Line Item Reference Number – Reference number for the line item, links to the line item detail page

Reimbursement & Reimbursement – Cost Sharing Accounts

  • Owning Organization – Recipient of the reimbursement payment
  • Status – Typically, should only be Active
  • Type – Subcategory of reimbursement payments. Examples include bank fee, payment plan, reimbursement, reimbursement – cost sharing, etc.
  • Description – Detailed description of the payment
  • Invoice Date – Date the invoice was sent to the licensee. If there is no related invoice, the journal date should be used.
  • Invoices – Innovate generated invoice number
  • Historic Invoices – Text box to record a historic invoice number, used for data cleanup purposes
  • Note – Additional information about the line item that is not typically displayed on reports unless selected in the advanced filters
  • Journal Amount – Amount posted on the general ledger
  • Check # – Reference number of the check, wire, etc.
  • Check Date – Payment date on the check, wire transfer
  • Journal # – Reference number for the general ledger
  • Journal Date – Posted date from the general ledger
  • Uploads – If there are any related uploads, a paper clip will be displayed
  • Reference # – Reference number from former systems
  • Reference Date – Reference number date from former systems
  • External Reference # – Additional field for capturing relevant data from former systems

If there is more than 1 co-owner on an IIA, the co-owners need to be linked to the agreement reimbursement schedule. If there is one co-owner,